Talent recruitment platform

In an increasingly competitive job market, agility and precision in recruitment processes are key. In 2024, Hanbai, a company specialized in recruitment and talent management, decided to take a step forward in its digital transformation. Its challenge was clear: optimize candidate search, speed up decision-making, and improve communication with clients.

To achieve this, at Ganbaru, we designed and developed a comprehensive platform that allows Hanbai to efficiently manage the entire recruitment process, from sourcing to hiring, with an automated and data-driven approach. Additionally, we implemented a multilingual website for lead generation and job posting, expanding its reach and enhancing the experience for both candidates and clients.

Our solution was built in two key phases to ensure scalability and optimal performance:

Phase 1: Creation of a personalized and scalable Backoffice, with advanced features for managing users, clients, process automation, and CRM.

Phase 2: Implementation of advanced candidate search tools and client reporting, enabling more efficient and accessible management.

Key Features of the Platform:

Backoffice and CRM: One of the major challenges in recruitment is keeping all information organized, accessible, and centralized. Therefore, we developed a customized Backoffice that allows Hanbai to manage:

• User and role management with customized permissions.
• Process automation via Workflows, streamlining tasks like sending notifications, generating reports, and ticket assignment.
• A multichannel communication system with email, SMS, and in-panel notifications.
• A statistics and reporting module, with visual dashboards and the ability to export reports to Excel.
• Ticket support and management, organizing requests by type, status, and communication channel.

With this Backoffice, Hanbai has not only gained efficiency and organization, but also reduced administrative management times, enabling its team to focus on what truly matters: finding the best talent.

Advanced Candidate Search: Recruitment is a process where every minute counts, which is why Hanbai’s platform includes advanced tools to speed up candidate search and analysis:

• Customizable filters by location, salary, languages, experience, and skills.
• Candidate lists to facilitate organization and tracking in hiring processes.
• An intuitive interface to optimize profile search and comparison.
• Secure access management, allowing information sharing without exposing candidates' personal data.

Thanks to this tool, Hanbai can quickly identify the best profiles for each position, saving time on manual searches.

Dynamic Reports for Clients: One of the biggest headaches in recruitment is communication with clients. How do you inform them about the status of a recruitment process without sending endless emails or PDF reports? Here’s how we achieved it:

• An interactive dashboard showing the recruitment process status in real time.
• Private access via URL, making it easy to check from any device without needing to download files.
• PDF report generation, including graphs, insights, and highlighted candidate profiles.
• The ability to share via WhatsApp and other platforms, optimizing communication with clients.

With this system, Hanbai has managed to reduce response times, improve client experience, and make communication much smoother.

Multilingual Website for Lead Generation and Job Offers: As part of the project, we also developed a multilingual website that allows Hanbai to expand its reach and improve talent acquisition. The platform facilitates the posting of job offers and candidate registration in an intuitive way, optimizing the recruitment process from the first contact.

Some key features of the website include:

• Optimized navigation for different languages, improving accessibility for international candidates.
• A lead capture-optimized registration form.
• Integration with the Backoffice to automate the reception and classification of applications.
• A responsive design optimized for SEO, ensuring better online visibility.

Hanbai’s platform has enabled a full digital transformation of the recruitment process, improving efficiency in candidate selection and client relationships. Thanks to its focus on automation, scalability, and usability, Hanbai has optimized its operations, reducing management times and increasing responsiveness to clients and candidates.

We continue to evolve the platform with Hanbai, incorporating new features to strengthen its position in the hiring and talent sector. This project demonstrates how technology can enhance operational efficiency and improve strategic decision-making.

At Ganbaru, we specialize in creating digital solutions that truly make a difference. Whether your company is in hiring, retail, finance, or any other industry, technology is the key to optimizing processes, improving conversion rates, and driving growth.

If you’re looking for a tailor-made platform to automate tasks, improve user experience, or make data-driven decisions, we are the team that can make it happen!